The word “e-sign” is used for several different things, and confusing them can lead to a rejected form. Here is a plain-language guide.
Three kinds of signing
- A picture of your handwritten signature. This is what most exam and job forms need. You upload a small image of your signature.
- A signature placed on a PDF. You draw or type your signature on a document, such as a declaration or an application letter.
- An official e-sign service. This uses a verified identity, often with an OTP, and is done through an authorised provider. It is a formal process with its own rules.
Which one you need depends entirely on the form or organisation. Read the notice.
When a form asks for a signature image
Sign with a dark pen on white paper, or draw one on screen. The signature maker lets you draw or type your signature and save a form-ready JPG at a size and pixel dimension you choose. Many portals check the size range, so check the notice.
When you must sign a PDF
For a declaration, consent letter or application, the sign PDF tool lets you place a signature on a page. You can then download the signed copy. Keep the original file in case you need another version.
If you need to write a declaration first, the letter and declaration maker offers general templates you can edit and download as a PDF. It is not legal advice.
What a drawn signature does not do
A signature added with a general tool is a visual mark. It does not make the document legally verified through an official e-sign service, and it does not prove who signed it. If an organisation requires an official e-sign, use the service it names. Some organisations accept only a wet signature on paper that you scan.
Tips for a good signature
- Use the same style you use on your official documents.
- Keep it clear and not too small.
- Avoid a signature that is faint or thin.
- Do not use someone else’s signature or sign for another person.
Safety
Do not share OTPs with others. Sign only documents you have read. Keep a copy of every signed document you submit.
Before you submit
- Zoom in and check the signature is readable.
- Confirm the format and size match the notice.
- Check the date and name on the document.
Also read how to sign a PDF for free.